Once a trade show is over, all begin packing and traveling by air. The passion with which he had filled the hall half a day ago is dying. It could even occur to you in that hurry to box-up that booth immediately. But if you want your portable trade show displays from 123Displays to stay sharp, you must pay as much care to taking them down and storing them as to setting them up.
Breakdown Begins Prior to the Lights Being Turned Off
Prepare early. Prior to the final announcements, do a brisk stroll around the booth and take a couple of snap shots. Those pictures will serve as your instruction manual at a later date and assist the new members of the team in understanding how everything falls into place, be it a full size booth or a table top style.
Give your crew clear roles. It is a brief checklist stating who does graphics, hardware, or counters, which is to keep everything moving along. The less guessing at close time, the quicker your pop-up booth display from 123Displays will be ready for storage.
Pack With Care, Not Speed
It can be done either way, by throwing everything in the crate, or by organizing. One of them will only simplify life in the future.
Label items as you go: "Left wall panel," "Counter hardware," or "10x10 booth layout kit." Fold cloth graphics rather than scrumple. Custom frames and panels should be wrapped to prevent scratches. Just a little more time now will prevent headaches during the next event even when one is tired.
For companies with tight budgets, this careful approach can extend the life of inexpensive or collapsible trade show displays.
Clean Before You Store
Consider the environment your booth will be in - foot traffic, fingerprints and numerous demos. Smudges and dust accumulate. Wipe graphics, counters and shelving prior to closing the case. In the case of fabric walls or even a pop up display, ensure that everything is thoroughly dry. This little measure prevents mold and mildew and expensive replenishment.
Repairs are also to be observed. Loose frames? Frayed edges? It is better to record them now than to have them discovered on the morning of your next performance.
Make the Right Location Where to Keep It
It is important where your booth is located when you are not busy. In case you show frequently, it is better to keep it at home where you will have easy access. Renting a storage may be wiser in case you are doing a few shows or you need to ship long distances.
Other firms will provide you with climate-controlled rooms and even do the shipping. You can choose a warehouse or your personal backroom, it does not matter, you still have to follow the same rule: everything should be clean, and everything should be labeled, and everything should be easy to reach.
About 123Displays
At 123Displays, we understand that proper care and maintenance of your trade show displays is just as important as the initial setup. Our portable trade show booth solutions are built to last, and with the right teardown and storage practices, your investment will serve you well for many shows to come.
A Little Effort Goes a Long Way
When teardown is treated as part of your event strategy—not an afterthought—you extend the life of your portable tradeshow displays and reduce costs on repairs. Careful packing, cleaning, and storage ensure your booth is always show-ready, whether it's a pop up booth, a 10x10 booth layout, or one of the trade show booth ideas for small budgets you've put into action. And with display solutions from 123Displays, you know your booth is designed to last from one show to the next.